Overview of Accepted File Types
Interfolio accepts the most common file types used by scholars and institutions. Once an applicant or candidate uploads materials to Dossier, the Interfolio system automatically converts the document files to PDF format so the recipients and reviewers can view the materials in the document reader.
Links to webpages can also be added. These will display in the document reader. Support for Youtube and Vimeo has been integrated to pull the media content (video and audio) into the reader where it will display along with all the other materials.
Accepted File Types by Product
| Letter Writers | Dossier | Faculty Search (FS) |
Review, Promotion & Tenure (RPT) |
Faculty Activity Reporting (FAR/F180) |
Lifecycle Management (LM) |
|
|---|---|---|---|---|---|---|
| File Size | < 100 MB | < 100 MB | < 100 MB | < 100 MB | < 700 MB | < 100 MB |
| DOC/DOCX | Yes | Yes | Yes | Yes | Yes | Yes |
| XLS/XLSX | Yes | Yes | Yes | Yes | Yes | Yes |
| PPT/PPTX | Yes | Yes | Yes | Yes | Yes | Yes |
| DOT | Yes | Yes | Yes | Yes | Yes | Yes |
| WPD | Yes | Yes | Yes | Yes | Yes | Yes |
| RTF | Yes | Yes | Yes | Yes | Yes | Yes |
| TXT | Yes | Yes | Yes | Yes | Yes | Yes |
| HTML | Yes | Yes | Yes | Yes | Yes | Yes |
| Yes | Yes | Yes | Yes | Yes | Yes | |
| PNG/JPEG/JPG | Yes | Yes | Yes | Yes | Yes | Yes |
|
Media Files (MP3/MP4) |
No | No | No | No | Yes | No |
| Youtube/Vimeo URL | No | Yes | Yes | Yes | Yes | No |
| Webpage URL | No | Yes | Yes | Yes | Yes | No |
Errors
- If the MediaID Unavailable error message appears, this means the Interfolio server is processing an unusually high amount of data. It is recommended to wait at least 20 minutes before uploading the document again.
- If a document in RPT or FS shows an Adobe Image instead of the document, it’s likely because the uploaded file is a PDF Portfolio. The user should combine the files into a single PDF and re-upload.
Best Practices
Dossier
- Keep files below 100 MB: Files can be up to 100 MB in size, but it is recommended to keep files as small as possible. If a file is too large, please email the Interfolio support team at help@interfolio.com
- Check formatting requirements: Please be aware that bookmarks are included when materials are displayed to recipients. The reader displays individual uploaded documents as bookmarks (titled with the given name when uploaded) as well as any bookmarks added to documents prior to upload. Some institutions may require or prefer that bookmarks be removed from uploaded files.
- Convert image files to PDF before uploading: It is recommended to collect images in a PDF and upload them as a single file. This will give more control over how materials will appear to reviewers.
- Fillable PDFs should be completed, then exported as “print to PDF” before being uploaded to Interfolio.
- Add links to web pages. By uploading a URL, web pages can be included that will display to recipients and reviewers in the document reader.
- Use Youtube and Vimeo to include video and audio files: Video/multimedia content is not shared directly on Interfolio servers. Instead, integrated support is provided for Youtube and Vimeo to pull media content into the document reader where reviewers can access the media presented along with all of the other materials.
Faculty Activity Reporting (FAR)
- Keep files below 700 MB: Files can be up to 700 MB in size, but it is recommended to keep files as small as possible. If a file is too large, please email the Interfolio support team at help@interfolio.com
- Convert files to PDF before uploading: It is recommended to convert document files to PDF before uploading. This is because the system will convert any files uploaded to PDF format, and this provides more control over how the documents will appear to reviewers.
- Convert image files to PDF before uploading: It is recommended to collect images into a PDF and upload them as a single file. This will give more control over how the materials will appear to reviewers.
- Check bookmark requirements for PDF files: Please be aware that bookmarks are included when materials are displayed to recipients. The reader displays individual uploaded documents as bookmarks (titled with the given name when uploaded) as well as any bookmarks added to documents prior to upload. Some institutions may require or prefer that bookmarks be removed from uploaded files.
- Add video and audio files to a FAR record: FAR users can add links to web pages, and include links to audio and video from sites such as Youtube, Vimeo, or Soundcloud when adding an attachment to an activity. Links can be added to an activity by selecting the URL as the Attachment Type when creating a record on the Activity Input page of FAR.