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Announcements, Release Notes, and Known Issues

Read about upcoming product changes, release notes, and Interfolio sponsored events.

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Faculty Activity Reporting Release Notes 2021.07.07
Release

Release Notes

IDS Data Update on 7/1/21: The Interfolio Data Service refreshed bibliographic data on 7/1/21. Throughout the year, the Interfolio Data Service seeks out and pulls in data, at regular intervals, about academic publications that your institution’s faculty members have produced including books, book chapters, journal articles, and conference proceedin

Updated on: September 12th, 2022
RPT Release Notes: 2021.07.07
Release

Release Notes

Fixed - Issue preventing external evaluators from opening documents with quotation marks in the title: We now remove quotation marks from the title of documents shared with external evaluators. This resolves an issue where quotation marks in the title prevented some documents from loading after being shared with external evaluators. The evaluators c

Updated on: September 1st, 2022
Faculty Activity Reporting Release Notes 2021.07.21
Release

Release Notes

Fixed: Display issue with FTE sum box when teaching section has Activity Classification column: Fixed an issue with the FTE sum box displaying on the Initiated activity input form is when the teaching section has an AC column displayed. 

Updated on: September 1st, 2022
RPT Release Notes: 2021.07.21
Release

Release Notes

Added: Autosave candidate form responses: Candidates in RPT can save their form response without completing all required questions, so they can save their progress. Auto-saving is applied to each input individually and not to forms as a whole. Form can be saved without all required responses. When a save is carried out we change the details line to

Updated on: September 2nd, 2022
Faculty Activity Reporting Release Notes 2021.08.04
Release

Release Notes

Changed copy re: coauthors in validation panel: Changed text in banner above coauthors in validation panel from "You can edit your coauthors after you accept this record.” to "You can edit contributors after accepting this activity." FAR Workload calculation query for scholarly activities is now using indexes as expected: Resolved performance issue

Updated on: September 2nd, 2022
RPT Release Notes: 2021.08.04
Release

Release Notes

Improved: Autosave committee form response: Committee manager/member in RPT, can save their committee form response without completing all required questions, so they can save their progress on the form. When an RPT user is editing a committee form response and they blur off of a field (and the value has changed), the form will be autosaved with the

Updated on: April 22nd, 2022
Faculty Activity Reporting Release Notes 2021.09.01
Release

Release Notes

Added: Search box for expanded matched records table - Found Tab Added ability for users to search the list of matched records in IDS. Search functions will operate within tabs on the page such that when the user searches for a record in the accepted tab (for example), search results will only return within the records the user has accepted. Search

Updated on: September 2nd, 2022
Faculty Activity Reporting Release Notes 2021.09.15
Release

Release Notes

Added: Interfolio Data Service new page layout: Having records grouped by type was causing some friction for our users by making pagination difficult. Now, records display in a data-table format so that pagination makes more sense. We also added a column for the data type, and moved to a paginated table structure. Columns are title, type, and year C

Updated on: September 2nd, 2022
RPT Release Notes: 2021.09.01
Release

Release Notes

Added: Case Manager and Template Manager roles: We have added two new user roles to RPT. Case Managers can take most actions across all cases at their unit: Create cases Edit the workflow, requirements, and instructions Manage case-specific settings, and committees] View and manage standing committees for their unit Case Managers cannot: Manage temp

Updated on: April 22nd, 2022
RPT Release Notes: 2021.09.15
Release

Release Notes

Added: Committee form requirement to appear on Case Step When viewing the case steps on the Case Review Steps page of Templates and Cases, we display if a step has a required document on it. We now display when a case or template step has a required form on it in a similar fashion. An RPT Admin on the case review steps of a case or a template can se

Updated on: April 22nd, 2022
Faculty Search Release Notes - 2021.09.01
Release

Release Notes

FIXED: Approval Workflow Emails Not Being Sent to Approver: Resolved issue withAdmin assigned as an approver to the selection approval template not being sent email notifications when the approval workflow moves to a step to which they are assigned. The admin (PID 4808146) was assigned to multiple steps and did not received the notifications, though

Updated on: April 22nd, 2022
Faculty Search Release Notes - 2021.09.15
Release

Release Notes

ADDED: Add timestamp to Applications & Position Report User viewing or downloading the Positions or Applications report will see a column with Date information in the following format: Date Only MM/DD/YY Date & Time MM/DD/YY HH:MM AM/PM Time Zone (i.e.12/01/17 02:15 PM EST or 12/01/17 01:15 PM EDT) We are updating the date formats that you c

Updated on: April 22nd, 2022
Faculty Search Release Notes - 2021.09.29
Release

Release Notes

Improved: Opening a Faculty Search position with a selection approval template no longer requires admins to send a position back to step 1: Previously: In Faculty Search, when a position that had a selection approval template was closed, there was no option to reopen it in the position actions dropdown. The option to Open position only appeared in t

Updated on: April 22nd, 2022
RPT Release Notes: 2021.09.29
Release

Release Notes

Improved: performance of reports module with backend changes: We resolved performance issues on the reports pages in RPT and Faculty Search. A user in RPT viewing the reports page will see no visual or functional changes, but the page has improved performance.

Updated on: April 22nd, 2022
RPT Release Notes: 2021.10.13
Release

Release Notes

Added: Due Date now displays in Your Packets: The Due Date for an RPT Candidate's packet is now displayed on the Your Packets page as expected.

Updated on: April 22nd, 2022
Lifecycle Management Release Notes: 2021.10.13
Release

Release Notes

These are release notes for Interfolio's new Lifecycle Management product. Added: User ID field to Appointment object: A User ID field has been added to LM appointments. Once added, the UID should be used to match appointments to profile records. When an admin in a tenant with UID enabled tries to create an appointment record and does not provide a

Updated on: September 2nd, 2022
Faculty Activity Reporting Release Notes 2021.10.13
Release

Release Notes

Added: User can sort results columns in "Deleted" and "Completed" tabs: Faculty members can sort by type, title, and year in the deleted and the completed tabs of IDS so they can find and organize their records. User can sort by title (alphabetically, reverse alphabetically) in the deleted tab User can sort by type (e.g., book, book chapter) and all

Updated on: September 2nd, 2022
Faculty Search Release Notes - 2021.10.27
Release

Release Notes

Added: Zip downloads to Faculty Search: New download option has been added in all the areas users can normally download materials. When a Faculty Search user selects to download applicant materials they have the option to download as a ZIP. When a ZIP is requested, user will receive an email with information and a download link of that ZIP when docs

Updated on: April 22nd, 2022
Faculty Activity Reporting Release Notes 2021.11.10
Release

Release Notes

Fixed: Issue with user not being asked to complete Activity Classifications after Accepting Record: A user reported no longer being asked to assign Activity Classifications (AC) on accepted IDS records. Now, the Home item for filling out ACs shows up when accepting a record, this ONE action item contains all ACs that need to be completed for all acc

Updated on: September 2nd, 2022
Faculty Search Release Notes - 2021.11.09
Release

Release Notes

Fixed: Error when closing a position: An Institutional Administrator reported receiving a RuntimeError when trying to close or delete two positions in Faculty Search when both positions had no applicants, and both positions had neither "Public" nor "Private" selected under Advertisement Settings. Now, an institutional administrator can close or dele

Updated on: April 22nd, 2022
RPT Release Notes: 2021.12.0
Release

Release Notes

Fixed: Some case materials are no longer being excluded from PDF case download: Resolved an issue with downloads of a candidate’s packet not containing all of the section's materials when Select All is checked for downloads. Administrators can now download materials in selected sections of a packet by checking the Select All box as expected

Updated on: September 2nd, 2022
Faculty Search Release Notes - 2021.12.01
Release

Release Notes

Added: We now allow the removal of a title from an admin even if they are the only admin with that title Previously, when an admin was the only one with a title, it could not be removed. We now allow removal of a title from an admin even if they are the only admin with that title. An admin removing the title of another admin can remove the title eve

Updated on: April 22nd, 2022
RPT Release Notes: 2022.03.16
Release

Release Notes

Improved: Candidates can submit forms w/o responses when there are no required questions: When a candidate form has no required questions, the section is not able to be submitted without responses. At least one question on the form must have a response in order for the requirement to be fulfilled and for the section to be submitted. RPT candidates c

Updated on: April 22nd, 2022
RPT Release Notes: 2022.02.16
Release

Release Notes

Added - Replacing Committees: Administrative users can replace a committee in workflow steps without impacting requirements, settings, or instructions so they dont have to recreate all the instructions, requirements and settings. When logged into RPT, and editing the details of a workflow step in a Case or Template, the user sees an option to Replac

Updated on: September 2nd, 2022
Faculty Search Release Notes - 2022.03.02
Release

Release Notes

Added: Grouped and labeled related radio buttons and checkboxes: Form controls (such as radio buttons and checkboxes) are now grouped and labeled by a legend. When a Faculty Search user uses NVDA or voiceover while tabbing through a radio button or checkbox group, we now indicate that the radio buttons or checkboxes belong to the same group.

Updated on: April 22nd, 2022
RPT Release Notes: 2022.02.02
Release

Release Notes

Added - We now indicate if share has a "file response" enabled: Review, Promotion & Tenure Administrators viewing a share in the activity log can see whether or not the share has a file response enabled. Example of previous activity log share line item: "Proust University (proust_university@interfolio.com) shared the Case (1 attachments) with Jo

Updated on: April 22nd, 2022
Faculty Search Release Notes - 2022.01.20
Release

Release Notes

Fixed: Error when adding a Position Status on Position Summary screen When users create a position, the final position summary screen has a button that opens a window with a list of statuses which can be applied to the position, along with a few checkbox options controlling the visibility of the status. Before this fix, when users clicked the Update

Updated on: April 22nd, 2022
Faculty Activity Reporting/ IDS Release Notes 2022.01.20
Release

Release Notes

Improved - In Program IDS language for consistency and clarity Changes were made to the language on the Home page, Completed, Found, and Deleted tabs. Some examples of the verbiage changes include:  Home page “Matched records” to “Matched Activities" “Need your review” changes to “Activities Need Review” Completed tab “Completed” to “Accepted” “Edit

Updated on: September 2nd, 2022
Faculty Activity Reporting Release Notes 2022.08.16
Release

Release Notes

Vita Builder VB Institutional Templates - Remove Faculty Classifications From Current Position: When a Vita Builder user adds or edits an institutional vita template, and the user edits the current position section, they will not see any faculty classifications. Institutional vita templates no longer allow users to add faculty classifications to the

Updated on: September 2nd, 2022
RPT Release Notes: Engineering 2022.08.30
Release

Release Notes

Fixed - Packet files added using "Choose from existing" option in packet appears to committee without submission: Fixed issue happening when an RPT candidate with previously submitted packet section is unlocked, then the section was edited by removing a candidate document and clicking Add file > Choose from existing, the changes were displayed in

Updated on: September 12th, 2022
Faculty Activity Reporting Release Notes 2022.09.13
Release

Release Notes

Fixed - Generate/view a vita now works as expected when 'Advising Load' section is shown on the vita template:  Fixed issue happening when users attempted to generate a vita using a template that included the Advising Load section, the vita would not generate successfully. When an F180 user with existing institutional/personal templates with an ‘Adv

Updated on: September 13th, 2022
RPT Release Notes 2022.09.13
Release

Release Notes

Update - Case page includes deadline type and date:   Updated the Case page so candidates can view the deadline type and date while working on their packet. The new design moves the location where the candidate accesses case instructions. When a user is logged in as a candidate and is viewing a case, then the View Instructions button is visible to t

Updated on: September 13th, 2022
Faculty Search Release Notes 2022.09.13
Release

Release Notes

Update - Moved Positions list filters to drawer:  Faculty Search users can now access position filters from a drawer.   When a Faculty Search user clicks Filters on the Positions List, they will see the filters appear in a drawer.  When a Faculty Search user who has applied filters to the position list, selects the Clear Filters button. Then the fil

Updated on: September 13th, 2022
Tracking the Impact of Covid-19 Using Interfolio
Announcements

Announcements

COVID-19 is impacting all areas of higher education from moving to online classes, to delaying reviews, and hiring processes. Our teams are in daily contact with our client institutions and have started seeing patterns in how institutions are using our products to adjust their processes and document necessary changes. This article and the videos pos

Updated on: June 11th, 2022
Coming Soon in RPT: Manage Bulk Permissions with Academic Levels
Announcements

Announcements

The upcoming academic workflow levels improvement in Interfolio Review, Promotion & Tenure will give your institution a new, much easier way to manage administrative access to cases for many users at once. Academic levels will allow you to manage who can administer cases, at individual case review steps, based on unit hierarchy instead of by use

Updated on: September 1st, 2022
Interfolio and the Log4J “Zero-Day” Security Vulnerability
Announcements

Announcements

What is the “zero-day” software security vulnerability associated with Log4J? You may have heard about the recently disclosed “zero-day” security vulnerability in Apache's very popular Java logging framework Log4J. Zero-day vulnerabilities are security vulnerabilities that are known to be actively exploited in the wild before the vulnerability has b

Updated on: April 22nd, 2022
Private Positions in Interfolio Faculty Search
Announcements

Announcements

We are pleased to release Private Positions in Interfolio Faculty Search. This feature will enable you to set up an open position and accept applications for it, but not display it in your public-facing list of positions. When creating a position, users are now asked to indicate the Advertising Setting for the position, to set if the position will b

Updated on: April 22nd, 2022
Coming Soon: Rich Text in Scholarly Contributions in Faculty Activity Reporting
Announcements

Announcements

Among the FAR product improvements under active development is the capacity to capture rich text and select special characters natively in the titles and descriptions of Scholarly Contributions and Creative Productions (SCCP) activity records. Adding support for rich text in these records directly through the interface helps to ensure Interfolio acc

Updated on: September 28th, 2022