Clear Faculty Scholarly Duplicates
When importing scholarly works data from third parties, the Clear Faculty Duplicates screen displays a list of all the duplicate scholarly works data based on the selected citation format, including the match percentage and the imported/existing activity that the system has found to be a duplicate. This helps institutions prevent duplicate data from being imported into Faculty Activity Reporting (FAR, Faculty180). Depending on the institution's policies, the Dashboard To Do section will display a message for faculty if there is duplicate data to be addressed.
Clear Faculty Scholarly Duplicates
How it works
- All fields (such as type, dateinfo, journal, location, number, info, pages, publisher, title, volume, yearinfo, and author) have equal weight during the comparison.
- If all of the fields match 100% then a duplicate is assumed and automatically flagged as such.
- If the total % match of all fields is > 87.5% and < 100% then it is flagged as a possible duplicate.
- If the total % match is < 87.5% then it is flagged as a new item.
- The comparison is case sensitive.
- Additional white space is not removed.
- If the matched record and imported record has empty values for one of the fields being compared, then that field is ignored in the calculations.
Administrator Access
Navigation: Administration > Administration > Clear Faculty Scholarly Duplicates
- Under Administration on the navigation menu, click Administration.
- In the Tools section, click Clear Faculty Scholarly Duplicates.
- Clicking Select Faculty to select the faculty members desired to show duplicate data for, if necessary.
- Select a citation format from the dropdown.
- Click Build Report.
- Click the View (eye) icon to view the duplicate activity in more detail. The Handle Duplicate Record dialog box opens. The following options are available for handling the duplicate record:
- Import As New: adds the imported activity as a new activity.
- Replace Existing: the newly imported activity will replace the existing activity.
- Discard Imported: the newly imported activity will be deleted.
Duplicate imported activities can also be managed without viewing the details using the Actions dropdown.
Faculty Access
Navigation: Dashboard message > Clear Faculty Duplicates
- Click the applicable Dashboard message in the To Do section.
- The Clear Faculty Duplicates screen displays, showing a list of duplicate data for the selected citation format.