Manage Faculty Events in Bulk
Lifecycle Management (LM) Administrators and Unit Managers can start upcoming events or cancel active events for multiple faculty members from the Faculty List. This article explains how to use both bulk actions, which event is selected when starting events, and how starting an event affects the faculty member’s timeline.
Event dates alone do not change an event’s status. A future-dated event will remain upcoming until it is manually started. Therefore, an event with a past start or end date can still appear as upcoming if its status has not been changed. Be sure to check the faculty member’s timeline and event status from the faculty's profile page.
Start Events in Bulk
- Navigate to the Faculty page and check the boxes next to the desired faculty members, and select Modify Events > Start Events from the toolbar at the top.
- Review the confirmation, which shows how many events will start, then confirm the action.
- If a selected profile has no upcoming event, LM displays a message listing those faculty members’ names and email addresses. The action starts events for eligible profiles on the start date shown in the event information.
- If a selected profile has no upcoming event, LM displays a message listing those faculty members’ names and email addresses. The action starts events for eligible profiles on the start date shown in the event information.
Which upcoming event will start?
Bulk start selects only the next scheduled upcoming event for each selected profile. To see which event the system identifies as next, review the Upcoming Event information on the Faculty List. If two events are scheduled for the same day, the earlier-created event is included in the bulk action. The later-created event remains upcoming.
How starting an event affects the timeline
Starting the selected event marks it active on the faculty member’s profile timeline. Its event tile displays an active, green label and its timeframe. Other upcoming events are not started by this action. Later events remain upcoming.
The timeline orders events by date, but dates alone do not change event status. An administrator or Unit Manager must update status to reflect what has actually occurred. If two events share a date, bulk start selects the event that appears on the faculty roster, so if there are two events at the same time, it won’t kick start both of them.
Cancel Events in Bulk
Navigate to the Faculty page and check the boxes next to the desired faculty members, and select Modify Events > Cancel Events from the toolbar at the top.
- If the selected profiles have ongoing events, the user will see a confirmation box explaining that the selected ongoing events will be cancelled for the selected profiles.
- If you select multiple profiles to cancel the active events for, and none have valid events that can be canceled, you will see a message displaying which profiles do not have active events to cancel with an option to return to the faculty list.
