Provide a Requested Evaluation (For External Evaluators)
Evaluation requests are managed by a Unit Administrator or Case Manager at the institution conducting the search. They will send an email invitation to submit an evaluation, including the due date, the sender's email address for questions, and an optional personal note. For institutions using Interfolio Review, Promotion & Tenure (RPT), follow the steps in the article to fulfill the request.
Check out our Automated Email Notifications article for detailed information on all the automated emails sent during the RPT External Evaluation Process
Video Guide
Respond to External Evaluation Request
- If asked to provide an evaluation for a candidate, an email, as seen below, will be received.
- Click View Request to view the details of the request for an external evaluation
- This link can also be used to return to the request and change your decision (accept or decline)
- With an Interfolio account, you will also find all external evaluation requests listed in your Dossier account under Letter > Letters to Write.
- Respond to the request by selecting the I Accept or I Decline buttons.
- You can change your mind anytime before the due date by clicking the I've changed my mind… hyperlink under the Decision section on the following page that appears.
- If I Decline is selected, the following page will display where the External Evaluator can select the I've changed my mind… hyperlink or send a Message to the Committee.
- You can change your mind anytime before the due date by clicking the I've changed my mind… hyperlink under the Decision section on the following page that appears.
Accepting the request notifies the requester but does not show if materials have been read or uploaded. If accepted, a page with relevant documents, if any, will appear to guide the review.
Unit Administrators and Case Managers cannot accept or decline external evaluation requests on behalf of evaluators, so external evaluators cannot formally respond by emailing the institution directly.
Accept and Complete External Evaluation Request
- After clicking I Accept, you will navigate to the Evaluation Request Response page.
- From this External Evaluator can Read All Materials provided by the requester in the document reader. If no materials are provided, this option will not appear.
- Click +Add File in the Confidential Evaluation to attach up to 10 additional files, if enabled by the requester
Note that Unit Administrators and Case Managers cannot accept or decline external evaluation requests on behalf of evaluators. Therefore, an external evaluator cannot formally accept or decline by emailing the institution directly. Once an evaluation and/or additional files have been added, the evaluator can download the evaluation and additional files.
FAQ
Why does the signature on my file keep getting stripped?
If a digital signature was added to a document in an older version of Microsoft Word or Adobe, there's a chance it will be stripped when uploaded to Interfolio. If possible, try saving the file in a more recent version of Word or Adobe. Otherwise, check out this solution for Adobe files.