Add or Update Activities
Faculty members can update most of their activity information at any time. The Teaching and Advising Load sections can only be completed during the active activity input period. This article covers how to edit or add activities on the Activities page.
The ability to edit and add information may be restricted or structured by each institution or department. If there are any questions, please reach out to the institution's FAR administrator.
Add or Update Activities
Add/Update Activity on the Activities Page
- Click Activities on the navigation menu.
- Click the desired Section Header (for example, Teaching, Institutional Committees, Honors, and more) to expand the collapsed section.
- To add a new activity, scroll to the bottom of the section and select Add. To edit an existing activity, find that record within the section and select the pencil icon to edit.
- Select Save when you are done adding or updating the activity.
The section labels and headings are specified by each institution. If there are any questions regarding the contents of each section, please reach out to the institution's FAR administrator.
Add Activity Directly from the Homepage
- Click Home on the navigation bar, if it is not already selected.
- Scroll to the bottom and click the Select dropdown under Add Activity.
- Select the Activity to accomplish from the dropdown.
- Click Go when finished.
Check out this article on how to Complete an Activity Input Form for more information on each section on the activities page.
FAQs
How do I import citations from Google Scholar?
Check out this article on how to Import Scholarly Contributions Citations with Generic Import for more information on how faculty members can import citations into Faculty Activity Reporting (FAR, Faculty 180) using Google Scholar.
How do I add rich text and special characters to Scholarly Productions activity records?
Users can format rich text and use select special characters in the Title and Description fields of Scholarly Contributions and Creative Productions (SCCP) activity records.
Can activities span over multiple semesters?
Yes, but the semesters must be consecutive. Faculty can extend the duration of an activity from a previous activity by changing the end date.
What is Activities on the Navigation Bar?
The Activities page is used to summarize the data you have entered into the system via the Activity Input Form. For each activity, determine a start and end date and review the data as necessary.
How far back should I load my faculty activities?
Each institution decides how much data needs to be collected. Your Dean or Chair may ask you to load earlier years of activities based on professional accreditation requirements.
How do I document my research impact?
Using one or more of several online methods (e.g. Google Scholar, MEDLINE/PubMed), add documents and data regarding your research to the Scholarly Contributions & Creative Productions section of the Activity Input form.
How do I accept a co-authored work?
To accept a co-authored work, simply click the Action Item in the To Do section on the Dashboard. You can then accept or reject the coauthor verification, and edit your copy of the activity. If you edit an activity, only your copy of the activity will be changed - no changes will be made to the other co-author's copy of the activity. If you reject the activity, the other co-author will not be notified.
Can I include my anticipated activities for the upcoming academic term?
Unless instructed otherwise, faculty members should enter only activities that have been started or have been completed.
Can I list something twice?
Yes, if you think it is appropriate for the activity to be listed in more than one area.
Can I attach a supporting document, such as a letter of support from a peer?
Yes. You can attach supporting documents using the Activity Input Form. You may want to contact your FAR administrator to determine the best section to attach such documents.
Why do I have to enter data by academic term?
The database is based on a hierarchical structure that has been built to accommodate various review periods for institutions using FAR. This term-based approach allows for faculty reviews across academic years, fiscal years, or calendar years. As such, activities need to be entered by term so they can become part of the hierarchy of an institution's choice of review periods.
How do activity statuses work?
When entering an activity you can assign statuses with associated dates for each state such as In Progress or Completed/Published.
Terminal Status
There are two terminal statuses in Scholarly Contributions and Creative Productions - Completed/Published and Work Discontinued. If you add a terminal status to an activity that has a date prior to any other status, those later states will not be displayed on Vita output because the terminal state is interpreted. For example, Completed/Published, is to be the final state, so later statuses for the activity will not display when generating the vita.
Ongoing Status
With ongoing statuses, the expectation is that the users are still working on this activity, so when a user pulls a vita for anything that is listed with such as status, such as In Press for example, with a particular date, because that is an ongoing status, the activity will appear anytime a vita is generated until the activity is given a terminal status. This is true for everything other than Work Discontinued or Completed/Published. When those are introduced, that means the end of the activity.