Set Document Requirements for a Position
When configuring a Faculty Search (FS) position, administrators can specify required application documents using the “Add Requirement” feature. Each document type includes a ‘Number Required’ dropdown where applicants must upload the exact number of required documents from the Accepted File Types list. If multiple references are submitted in a single file, set the requirement to 1. To indicate a document is optional, set ‘Number Required’ to 0 (e.g. if a cover letter is encouraged but not mandatory). To reduce confusion, avoid requesting multiple types of contact references, such as both Confidential Letters of Recommendation and Contact References.
- When editing the desired Faculty Search position, you may set the number of required documents by clicking the +Add Requirement button on the ‘Add Requirements’ page.
- Select ‘Applicants may add additional documents’ to allow unlimited additional uploads
- To send a custom message when an application is submitted, select “Send a message on application submission.”
When enabled, applicants will receive only your custom message instead of the default Interfolio confirmation. You can personalize this message with or without a template and include important details such as next steps.
- The ‘Add Document Requirement’ window will appear, allowing you to select the document type, specify the number of required attachments, and add any relevant notes.
- Add specific instructions in the ‘Requirement Note’ field to give the applicant specifics on what you are looking for, such as due dates for letters of recommendation.
- To make a requirement optional, set the ‘Number Required’ to 0.
- Below is a list of all possible required document type options you can add to a position:
| Document Type | Description | Type of Request |
|---|---|---|
| Award | Documentation of honors, prizes, fellowships, or recognition received. | File Upload |
| Bibliography | A list of publications, scholarly works, or references relevant to the candidate’s academic field. | File Upload |
| C.V. | Curriculum vitae; a comprehensive academic résumé outlining education, employment, publications, and professional activities. | File Upload |
| Confidential Letter of Recommendation or Evaluation | A confidential letter submitted directly by a recommender, not viewable by the candidate. | Letter of Recommendation Request Process |
| Contact Reference | Contact information for individuals who can provide references upon request. | File Upload |
| Cover Letter | A formal letter of introduction describing the candidate’s interest in and suitability for the position. | File Upload |
| Creative Work | Samples of artistic, design, performance, or other creative outputs. | File Upload |
| Dissertation Abstract | A summary of the candidate’s dissertation, often required for early-career applicants. | File Upload |
| Diversity Statement | A statement addressing the candidate’s experiences with and commitment to diversity, equity, and inclusion. | File Upload |
| Essay | A written response on a specific topic requested by the institution. | File Upload |
| Image | Still images (e.g., artwork, figures, or photos) submitted as part of a portfolio. | File Upload |
| International Financial Statements | Financial documentation required for international applicants, often related to visa or funding. | File Upload |
| Job Market Paper | A major research paper (often the dissertation or related work) submitted by candidates seeking academic positions. | File Upload |
| List of courses taught | A document detailing prior teaching experience and the courses the candidate has instructed. | File Upload |
| Multimedia | Audio or video files showcasing performances, lectures, or creative projects. | File Upload |
| Nomination Letter | A letter formally nominating a candidate for consideration. | File Upload |
| Non-confidential Letter of Recommendation or Evaluation | A recommendation letter that is visible to the candidate as well as the institution. | File Upload |
| Other Certification | Proof of additional credentials (e.g., professional licenses, training certificates). | File Upload |
| Other Document | A flexible option for documents that do not fit other categories. | File Upload |
| Peer evaluations | Assessments or feedback written by colleagues regarding teaching or professional performance. | File Upload |
| Personal Statement | A narrative highlighting the candidate’s background, interests, goals, and motivations. | File Upload |
| Portfolio | A collection of work samples that demonstrate skills, accomplishments, or creative projects. | File Upload |
| Presentation | Slides, lecture notes, or recordings of professional or academic presentations. | File Upload |
| Proposal | A research or project proposal outlining goals, methods, and significance. | File Upload |
| Publication | Published articles, book chapters, or other scholarly works | File Upload |
| Research Plan | A forward-looking outline of intended research projects. | File Upload |
| Research Statement | A description of past, current, and future research interests and activities. | File Upload |
| Resume | A shorter version of a CV, summarizing qualifications, education, and experience. | File Upload |
| Student Evaluations | Feedback from students on the candidate’s teaching effectiveness. | File Upload |
| Summative Assessment | Comprehensive evaluations of teaching or professional performance (often institution-provided). | File Upload |
| Syllabus | Course syllabi from previously taught classes, showing course design and expectations. | File Upload |
| Teaching Certification | Documentation of formal teaching credentials or licensure. | File Upload |
| Teaching Portfolio | A curated set of materials (syllabi, evaluations, philosophy) demonstrating teaching effectiveness. | File Upload |
| Teaching Statement | A reflection on teaching philosophy, methods, and goals. | File Upload |
| Test Score | Standardized test results or other relevant exam scores. | File Upload |
| Transcript | Official or unofficial academic transcripts from prior institutions. | File Upload |
| Video | Recorded lectures, performances, or demonstrations relevant to the application. | Media File Upload |
| Webpage | A link or document pointing to an online portfolio, professional site, or lab page. | Link Upload |
| Writing Sample | A sample of scholarly or professional writing. | File Upload |