Set Document Requirements for a Position
When configuring a Faculty Search (FS) position, administrators can specify required application documents using the “Add Requirement” feature. Each document type includes a ‘Number Required’ dropdown where applicants must upload the exact number of required documents from the Accepted File Types list. If multiple references are submitted in a single file, set the requirement to 1. To indicate a document is optional, set ‘Number Required’ to 0 (e.g. if a cover letter is encouraged but not mandatory). To reduce confusion, avoid requesting multiple types of contact references, such as both Confidential Letters of Recommendation and Contact References.
- When editing the desired Faculty Search position, you may set the number of required documents by clicking the +Add Requirement button on the ‘Add Requirements’ page.
- Select ‘Applicants may add additional documents’ to allow unlimited additional uploads
- Select “Send a message on application submission" to send a custom message when an application is submitted.
When enabled, applicants will receive only your custom message instead of the default Interfolio confirmation. You can personalize this message with or without a template and include important details such as next steps.
- The ‘Add Document Requirement’ window will appear, allowing you to select the document type, specify the number of required attachments, and add any relevant notes.
- Add specific instructions in the ‘Requirement Note’ field to give the applicant specifics on what you are looking for, such as due dates for letters of recommendation.
- To make a requirement optional, set the ‘Number Required’ to 0.
Impact of Requirement Updates on Submitted Applications
If the requirements for a position are changed after an applicant has submitted their materials, and if the applicant is still permitted to edit their submission, they will see a note in their Dossier indicating there is a new requirement. The position they applied for will move from ‘Completed’ back to ‘In Progress’ in their Dossier, signaling that edits can be made.
No notification is sent to the applicant regarding the change. They will only see the update if they log into Interfolio.
Required Document Type Options
| Document Type | Description | Type of Request |
|---|---|---|
| Award | Documentation of honors, prizes, fellowships, or recognition received. | File Upload |
| Bibliography | A list of publications, scholarly works, or references relevant to the candidate’s academic field. | File Upload |
| C.V. | Curriculum vitae; a comprehensive academic résumé outlining education, employment, publications, and professional activities. | File Upload |
| Confidential Letter of Recommendation or Evaluation | A confidential letter submitted directly by a recommender, not viewable by the candidate. | Letter of Recommendation Request Process |
| Contact Reference | Contact information for individuals who can provide references upon request. | File Upload |
| Cover Letter | A formal letter of introduction describing the candidate’s interest in and suitability for the position. | File Upload |
| Creative Work | Samples of artistic, design, performance, or other creative outputs. | File Upload |
| Dissertation Abstract | A summary of the candidate’s dissertation, often required for early-career applicants. | File Upload |
| Diversity Statement | A statement addressing the candidate’s experiences with and commitment to diversity, equity, and inclusion. | File Upload |
| Essay | A written response on a specific topic requested by the institution. | File Upload |
| Image | Still images (e.g., artwork, figures, or photos) submitted as part of a portfolio. | File Upload |
| International Financial Statements | Financial documentation required for international applicants, often related to visa or funding. | File Upload |
| Job Market Paper | A major research paper (often the dissertation or related work) submitted by candidates seeking academic positions. | File Upload |
| List of courses taught | A document detailing prior teaching experience and the courses the candidate has instructed. | File Upload |
| Multimedia | Audio or video files showcasing performances, lectures, or creative projects. | File Upload |
| Nomination Letter | A letter formally nominating a candidate for consideration. | File Upload |
| Non-confidential Letter of Recommendation or Evaluation | A recommendation letter that is visible to the candidate as well as the institution. | File Upload |
| Other Certification | Proof of additional credentials (e.g., professional licenses, training certificates). | File Upload |
| Other Document | A flexible option for documents that do not fit other categories. | File Upload |
| Peer evaluations | Assessments or feedback written by colleagues regarding teaching or professional performance. | File Upload |
| Personal Statement | A narrative highlighting the candidate’s background, interests, goals, and motivations. | File Upload |
| Portfolio | A collection of work samples that demonstrate skills, accomplishments, or creative projects. | File Upload |
| Presentation | Slides, lecture notes, or recordings of professional or academic presentations. | File Upload |
| Proposal | A research or project proposal outlining goals, methods, and significance. | File Upload |
| Publication | Published articles, book chapters, or other scholarly works | File Upload |
| Research Plan | A forward-looking outline of intended research projects. | File Upload |
| Research Statement | A description of past, current, and future research interests and activities. | File Upload |
| Resume | A shorter version of a CV, summarizing qualifications, education, and experience. | File Upload |
| Student Evaluations | Feedback from students on the candidate’s teaching effectiveness. | File Upload |
| Summative Assessment | Comprehensive evaluations of teaching or professional performance (often institution-provided). | File Upload |
| Syllabus | Course syllabi from previously taught classes, showing course design and expectations. | File Upload |
| Teaching Certification | Documentation of formal teaching credentials or licensure. | File Upload |
| Teaching Portfolio | A curated set of materials (syllabi, evaluations, philosophy) demonstrating teaching effectiveness. | File Upload |
| Teaching Statement | A reflection on teaching philosophy, methods, and goals. | File Upload |
| Test Score | Standardized test results or other relevant exam scores. | File Upload |
| Transcript | Official or unofficial academic transcripts from prior institutions. | File Upload |
| Video | Recorded lectures, performances, or demonstrations relevant to the application. | Media File Upload |
| Webpage | A link or document pointing to an online portfolio, professional site, or lab page. | Link Upload |
| Writing Sample | A sample of scholarly or professional writing. | File Upload |