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Manage Scholarly Contributions Activity

Faculty can add Scholarly Contributions & Creative Productions to FAR (Faculty180) via manual entry or import. This article covers creating entries and managing co-authored work. For institutions using Interfolio Data Service (IDS), refer to this article on how to Use Interfolio Data Service for instructions on checking activities before manual entry.

 

Add Scholarly Contributions Activity 

  1. Navigate to the Activities page and click the Scholarly Contributions & Create Productions section to expand it.
    • Click the hyperlinked Type of work to view related attachments.
      Link selected under Type
  2. Click the Add button at the bottom of this section.

    You can also navigate to this page by selecting Scholarly Contributions & Creative Productions from the dropdown under the Add Activity section from the homepage

     
    • Click the Pencil (Edit) icon, “X” (Delete) icon, or Copy icon from this page to make desired changes.
  3. Select the method to enter data; Manual Input or Import.
    • Manual Input: Select a scholarly activity type from the dropdown and then click Continue to omplete the Activity Input form that displays, noting the required fields. Required information and options will vary by activity type (e.g., book, journal article) and institution.

      Click Save when finished, as there is no autosave, and timed-out sessions will result in lost data.

       
    •  Import: Select an option from the available radio buttons (e.g. Generic, Medline/PubMed, WoS, ARXIV) and then click Continue to complete the Import Citations form that displays. The options available will change based on the import source.

      To import a citation from an external source, you must comply with usage restrictions and review any terms of use or license agreements. The safest method is to obtain written permission; if that is not possible, avoid importing citations.

       
  4. Complete the Activity Input Form.
Action Description
Assign Status

When entering an activity, you can assign a terminal status (Completed/Published or Work Discontinued) or an ongoing status (In Progress, Submitted, Revise & Submit, Accepted, or In Press).
Input Form section with the dropdown next to Status revealed. The dropdown includes Select, In Progress, Submitted, Revise & Resubmit, Accepted, In Press, Completed/Published and Work Discontinued

  • If a terminal status is assigned with a prior date, later statuses won't appear on the vita, as the terminal status is seen as final. 
  • Ongoing statuses indicate the activity is still in progress and will appear on the vita until a terminal status is assigned.
Add Co-Authors

Click Add in the CoAuthor box of Section A.

Select a coauthor from your institution's user list, using the Faculty Selection Tool, or type their name. Adding a coauthor from your institution will invite them to include this scholarly contribution in their activities.

If you added a coauthor from your institution, you can edit their name in the fields shown, but this will only change the alias of the author's name.

To replace that author with someone else, you must delete that entry and add a new one.

 
Add Rich Text/Special Characters Users can format rich text and use select special characters in the Title and Description fields of Scholarly Contributions and Creative Productions (SCCP) activity records.
Citation Preview

While adding or editing a scholarly contribution, faculty members can preview the citation.

Supported Citation Styles

Supported Citation Styles For Vitas

Interfolio supports the following citation styles when creating vita templates, generating vitas, and previewing scholarly contributions:

 

Supported Citation Styles For Vitas

  • American Chemical Society
  • American Medical Association
  • American Physics Society
  • American Physiological Society
  • American Political Science Association
  • American Psychological Association 6th edition
  • American Psychological Association 7th edition
  • American Sociological Association
  • Bluebook Law Review
  • Chicago Manual of Style 16th edition (author-date)
  • Chicago Manual of Style 16th edition (full note)
  • Council of Science Editors, Citation-Sequence (numeric)
  • Elsevier (numeric, with titles)
  • Full Author Role Details (Turbian)
  • Harvard Reference format 1 (author-date)
  • Modern Language Association 7th edition
  • Modern Language Association 8th edition
  • National Library of Medicine
  • National Library of Medicine (grant proposals with PMCID/PMID)
  • Nature
  • Turabian 8th edition (full note)
  • Vancouver
 
 

Respond to a Coauthored Work Addition

FAR users can add coauthors to activities. When added, a notification appears in the coauthor's Dashboard under To Do, allowing them to accept or reject the verification. If accepted, they can edit their copy of the activity without affecting the other coauthor's copy. Rejections remain private, with no notification sent to the requesting coauthor.

 
  1. Click the Coauthor Verification task on the homepage.
  2. Click Accept or Reject on the Coauthor Verification page.
    • If Accept is chosen, a pop-up notification will be displayed giving the user the option to edit the activity if necessary. 
    • If Reject is chosen, a pop-up notification will be displayed for the user to confirm the rejection.

      Once a disposition has been confirmed, the task will disappear and there will not be an opportunity to change the response.

       

FAQ

Why isn't the attachment I added to an activity showing on my Activities page?

If an attachment is not appearing on the activities page, try editing the activity and adding text so that the attachment can hyperlink to the text. 

 
 

 

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