About Populating the Timeline
How is the timeline populated?
The timeline is generated when an appointment record linked to a faculty profile is created. Interfolio's Lifecycle Management (LM) uses fields such as Unit Name, Series Name, Rank Name, Journey Name (optional), and Start Date to populate the timeline. If a journey is associated with the appointment, the timeline will display the current and future events for all ranks in that journey; otherwise, it shows events for the current rank.
Timeline Examples
Tenure Track Journey
| Ranks | Events |
|---|---|
| Assistant Professor |
|
| Associate Professor |
|
| Professor |
|
Rank with a Journey
Initial Appointment
- Rank Name: Assistant Professor
- Professional Journey Title: Standing Faculty Journey
- Start Date: 2021-12-01
| Ranks | Events |
|---|---|
| Assistant Professor |
|
| Associate Professor |
|
| Professor |
|
Mid-Appointment
- Rank Name: Associate Professor
- Professional Journey Title: Standing Faculty Journey
- Start Date: 2017-12-01
In this case, LM identifies that the first event for the Associate Professor rank has already passed by subtracting the Start Date (2017-12-01) from the current date (2019-12-01). Since two years have already passed, the timeline will appear as follows:
| Ranks | Events |
|---|---|
| Associate Professor |
|
| Professor |
|
Rank without a Journey
Initial Appointment
- Rank Name: Assistant Professor
- Professional Journey Title: Standing Faculty Journey
- Start Date: 2019-12-01
| Ranks | Events |
|---|---|
| Assistant Professor |
|
FAQs
Why isn’t my faculty timeline populating?
Your faculty timeline may not be populating for a few reasons:
- No events left in the series: If all events in the series have already been completed or there are no future events, the timeline will not populate events.
- Appointment with the same rank already populated a journey: If an appointment with the same rank has already populated a journey, this may prevent the timeline from populating again.
- Journey not applied at appointment creation: If the journey was not applied when the appointment was created, it will not show up on the timeline.
How do we accommodate someone with years of credit versus an accelerated timeline for promotion?
This is a non-faculty-facing system, allowing you to use descriptive details without concern for faculty perception.
You can manually revise the faculty member's journey by editing specific event details, appointment notes, and even the title (for instance, some institutions may use "Associate Professor without Tenure"). Additionally, the award of tenure can be added as an event in the faculty member's journey.
How do we ensure the timeline is set up appropriately for someone with no standard time frame for remaining at the Associate level after being granted tenure?
It is recommended to place relevant events far into the future of the faculty member's journey (e.g., 30-50 years). If the faculty member receives a promotion, it will be managed as an exception, and the timeline will be updated accordingly.
Unique events that cannot be templated can still be managed individually via the UI or data loader.