Manage an Applicant Pool
Interfolio helps manage long applicant lists by offering customizable sorting and display options. Users can save and recall searches, customize views, and return to their work later. This article details how these tools assist in sorting, organizing, and managing job applications.
Manage Applications
- Click Positions under Faculty Search on the navigation bar.
- Click the position's hyperlinked Name to access the position's application list. Select an applicant's name to read their application.
- Use the checkboxes to select application(s) for Reading, annotating, and evaluating applications, and downloading selected applications. A red toolbar will appear at the top of the page once applications are selected.
Manage Applications
Navigate to the Positions page and click the hyperlinked Name of the desired position.
| Action on the Position's Page | Description |
|---|---|
| Save Search and Filter Results |
|
| View Saved Searches and Filtered Results |
Click Saved Views to the right of the page to recall the saved view of the list using the set filters.
|
| Tag Applications |
Use the checkboxes to select the desired applications to tag. Then select a tag or create a tag from the Tag dropdown that appears on the red toolbar at the top. Tags are bits of text to be used to help identify, sort, and mark applications. If an institution allows, users can add and create tags to attach to applications.
|
| Download and Print Applications |
Use the checkboxes to select the desired applications to download/print, then click Download from the the red toolbar that appears at the top to download the selected applicants' application packets. You can then print the downloaded file. Each PDF contains all application forms and materials including transcripts, CV, teaching philosophy, etc. |
| Customize Columns |
Default columns displayed are applicant name, date updated, tags, and overall average rating (if enabled). Additional columns include complete status, date submitted, highest degree earned and date, and overall ratings. Default columns can be restored anytime. Click the Columns button to the right of the page. Select the desired column information from the new window that displays and click Apply when finished. |
FAQ
How can I find an applicant?
To locate a specific applicant, you can search for them within a position or on the reports page to search multiple positions.
Search Within a Position
Navigate to the Positions page and click the hyperlinked Name of the position. Enter the name of the applicant in the searchbar.
Search Within a Report
Navigate to the Reports page and select desired Filters on the Applications Report tab.
Scroll down to see the Applied Filters and display list.
Click Download CSV and search for the desired applicant within the downloaded CSV file (Ctrl/Command +F).