Use Disposition Codes
Disposition codes help track and document committee decisions regarding each applicant, provide responsible documentation of the hiring process, and mitigate liability by keeping a record of the stated reasons why each individual job applicant was removed from consideration. Disposition codes are internal only and candidates cannot see what disposition code they received or if a disposition code was applied to their application. This article explains how to use disposition codes.
Disposition codes can be assigned to applications one at a time, or a single disposition can be assigned to multiple applications.
Examples of Disposition Codes
- Application was incomplete, materials submitted were not the required materials
- Candidate withdrew
- Declined Offer - Accepted another position
- Declined Offer - No longer interested in position
- Declined Offer - Other
- Degree was not in the advertised field(s) if specific field(s) were required
- Did not meet stated basic clinical requirements
- Did not meet stated basic research requirements
- Did not meet stated basic service requirements.
- Did not meet stated basic teaching requirements
- Did not meet stated basic years of experience required
- Did not possess basic degree requirements stated in advertisement
- Did not possess stated credentials (e.g., board eligibility/board certification)
- Falsification of Information Candidate falsified application materials or information
- Interview/Presentation showed some deficiencies
- Job Opening Cancelled Search canceled; all remaining applicants should receive this code at time
- Job Seeker Not Considered; Candidate applied after deadline and was not reviewed/considered
- Lack of external funding Candidate has not demonstrated success in securing external funding
- Lacks basic qualifications (not minimally qualified) - Education
- Lacks basic qualifications (not minimally qualified) - Experience
- Lacks basic qualifications (not minimally qualified) - License/Certification
- Lacks basic qualifications (not minimally qualified) - Research/Creative Work
- Lacks basic qualifications (not minimally qualified) - Teaching
- Lacks sufficient clinical experience
- Lacks sufficient contributions to diversity/cultural competence
- Lacks sufficient depth/breadth of research/creative excellence or impact
- Lacks sufficient leadership experience for position
- Lacks sufficient potential for successful attraction, advising, and mentoring of students/trainees
- Lacks sufficient research achievement/potential
- Lacks sufficient teaching achievement/potential
- Less qualified than select applicant; Candidate is not as qualified as the selected candiddate
- Minimum qualifications not met; Candidate did not meet advertised minimum qualifications
- Not best qualified - Education
- Not best qualified - Experience
- Not best qualified - Other
- Not best qualified - Research/Creative Work
- Not best qualified - Teaching
- Not Reviewed - Incomplete application/required documents not received
- Not Reviewed - Job filled prior to expression of interest
- Not Reviewed - Job no longer available
- Not Reviewed - Union: other with more seniority selected
- Offer Rescinded
- Preferred qualifications not met; Candidate did not meet advertised preferred qualifications
- Publication record shows some deficiencies
- References were weak
- Research and/or teaching lower than finalist; Quality of candidate's research or teaching is lower
- Specialization or area of expertise for position or department needs shows some deficiencies
- Unsuccessful Reference Letters of Recommendation, or in-person/phone reference check
- Withdrew - Accepted other position
- Withdrew - Declined the interview
- No longer interested in position
- Withdrew - Other
Manage Disposition Codes
Assign to/Remove from Single Applicant
- Click Positions on the navigation bar.
- Click the desired hyperlinked Position name.
- Click the desired hyperlinked Applicant Name.
- Click the +Add button under the Disposition Code section.
- Select the desired Disposition Code from the drawer that displays on the right-hand side.
- Click Apply when finished.
By clicking Remove Disposition Code on the drawer that displays here, any disposition codes already applied will be removed.
Assign to Multiple Applicants
- Click Positions on the navigation bar.
- Click the desired hyperlinked Position name.
- Click the checkboxes adjacent to the desired Applicant Names to assign disposition codes.
- Click the + Disposition Code button that appears at the top.
- Select the desired Disposition Code from the drawer that displays on the right-hand side.
- Click Apply when finished.
By clicking Remove Disposition Code on the drawer that displays here, any disposition codes already applied will be removed.
View
- Click Positions on the navigation bar.
- Click the desired hyperlinked Position name.
- Click the Columns button
- Click Disposition Code under Available if it is not already under Selected. This will add a column to the application page to display the disposition codes of the applicants.
- Click Apply. The disposition code for each candidate will now appear under the new Disposition column.
Report
Committee Managers or Administrators in Faculty Search (FS) can create an Applications Report by selecting to add a Disposition Code column for reports on the applications list.
- Click Reports on the navigation bar.
- Click the Columns button.
- Click Disposition Code under Available if it is not already under Selected. This will add a column to the application page to display the disposition codes of the applicants.
- Click Apply.
- Select the checkbox adjacent to the desired Unit to report on.
- Scroll down to view the report. Disposition codes will display as a column on the table and in the CSV file of the report.