Create an EEO Form
Faculty Search (FS) provides a standard VEVRAA/503-compliant EEO form that can be used, cloned, or edited. Administrators can also create custom forms and set them as required for all future positions.
Updating EEO Forms
If your institution needs to update an EEO form, it's recommended to create a new one instead of editing the existing form. Editing the current form will make previous responses available only through the Applications report, not the EEO reporting system. The current expected behavior is that once a position is created with an EEO statement, that statement will not update dynamically based on changes made to the EEO Statement.
Create EEO Form
- Navigate to the Administration page and select the EEO Information tab on the left-hand side.
If editing of the EEO statement is disabled by a higher unit, a notice will appear saying Current EEO Statement set by [a higher unit].
- Click the +Add button next to the EEO Forms section.
- Enter the Form Title and then fill out the EEO Form.
- Check the box next to This EEO form should be required by all new positions to indicate that the form should be required.
If a new form is added without changing the settings on the current required form, the new form will remain hidden. The client cannot have two required EEO forms simultaneously; they must first update the current form's settings before checking requirement box on the new form. If the requirement on the old form isn't unchecked, the newly created form will stay hidden until this change is made.
- Check the box next to This EEO form should be required by all new positions to indicate that the form should be required.
- Click +Add Question to include questions in the form. The Add Question window will appear for you to complete."
- Check the box next to Question Required to indicate if this question is required on the EEO form.
- Repeat step 4 for as many questions as desired for the form.
- Rearrange questions by dragging and dropping to adjust the order.
- Apply formatting using the down arrow next to the +Add Question button at the bottom of the page to customize the form's appearance.
Check out this article for more information about available question types. For complex forms, it is recommended to add a Section Divider (a horizontal line), Section Heading (a large-text label), and s Section Description (contextual text below the heading and above the questions).
Set EEO Report as Active
Once you create the new form and attach it to the position, you will be able to run reports on both forms using the EEO Form report.
If you did not check the This EEO form should be required by all new positions box for the EEO form, you will need to activate the new report for the position, simply navigate to Position Actions > Edit Position > Application Forms > Edit.
- Navigate to the Positions page and click the name of the desired position. On the applicant's page click the Position Actions dropdown where you will click Edit Position.
- The Position Summary page will display. Scroll down and click the Edit hyperlink next to the Application Forms section.
- Select the form you would like to run a report on as the required form within the position.
Applicant's Perspective
Once the newly created form is added and replaces the old one, it will appear blank on their page. However, their previously submitted responses will still be accessible by running an EEO report that includes the selected form for that position.
EEO data is specific to each position and does not transfer between them. This ensures that only those with the appropriate permissions, according to the institution's unit hierarchy, have access to the data.