Run Multi-Stage
Multi-stage searches ensure all applicants complete their applications before submission, leading to a smoother and more efficient workflow. To run a multi-stage search, you must either have permission to create application statuses or an Administrator has to create the necessary shortlist application statuses beforehand. A typical approach involves narrowing the applicant pool at each stage and requesting additional materials, such as confidential letters, from a selected group only. For example, after reviewing 100 applicants, the committee might shortlist 20 and request three confidential letters from them. Document requirements may need updating, but rejected applicants should not be notified of changes until after a hire is made.
Multi-stage searches offer several benefits, including:
- The ability to add or remove Committee Members at any stage, allowing for flexibility.
- Administrators can manage applicant access to application statuses, maintaining fairness throughout the process.
- Internal Position Notes help Committee Members to follow best practices to enhance decision-making.
Run Multi-Stage and Open Rank Searches
- Navigate to the Positions page and click the hyperlinked Name of the desired position to navigate to that position's page where you will Assign/Change the Application Status
You can Archive applicants who are not moving forward at this time. Archived applicants can only update their applications by specifically opening and entering their submitted application.
- Add additional required documents for the shortlisted applicants by selecting Position Actions > Edit Position.
Shortlisted applicants will see additional requirements upon signing into their accounts and can add materials or request more letters of recommendation.
- Select the Required Documents section on the right-hand side.
- Click +Add Requirement on the Required Documents page.
- Fill out the Add Document Requirement form.
- You can then edit or delete the requirement using the Pencil and “X” icons to the right of the requirement.
- You can then edit or delete the requirement using the Pencil and “X” icons to the right of the requirement.
- Click Save & Continue when finished.
An automated email reminder is not sent. If you would like to notify the shortlisted applicants about the added documents, it is recommended to manually send an email.